
Sometimes I feel I whine too much in this blog about all the system administration tasks that eat up so much of my time, when my emphasis should truly be on community development. Turns out I had a case to be made, and it was good enough to get approval to hire a system administrator to take that load off my shoulders.
I'm very excited about having another dedicated resource working full-time on our community. I expect it to make a tremendous difference in what we'll be able to accomplish. It comes back to what I have been saying from the start: you have to invest in your communities if you truly want them to succeed. There is no such thing as a free lunch, nor a free functioning online community.
While we're most interested in hiring for this role from within, I think it would have been useful for me if I'd had model job postings to look at when I created this one, so I'll share the write up here. (Note: our Jive SBS instance is called the UBM Wiki and is commonly referred to as "the wiki.")
Jive SBS System AdministratorJob Role: Jive SBS System Administrator for United Business Media
Division: UBM head office
Reports to: UBM Wiki Community Manager
Location: Flexible, needs to be in a UBM office
To apply: Send your resume and cover letter to ted.hopton@ubm.com
Job SummaryThe UBM Wiki is an evolving network of internal online communities that connects our people, enhances communication, and enables the development of a collaborative culture across UBM. Approximately 5000 employees in all parts of United Business Media (UBM) and the world use the UBM Wiki, and since it was launched in September 2008 they have created 18,000 documents, 4000 discussions and 1500 blog posts, plus tens of thousands of comments on all of those.
The UBM Wiki runs on Jive SBS, a rapidly evolving browser-based collaboration tool. Our system is hosted by Jive Software, the fast-growing market leader in social business software, and uses Akamai's CDN (Content Delivery Network).
The role of Wiki System Administrator is being created to provide the technical leadership and support needed to maintain and develop all aspects of the technology used for the UBM Wiki.
The role will require flexibility in working hours to accommodate a global organization, including but not limited to frequent interaction with the Wiki Community Manager (US Eastern time zone) and Jive Software personnel (US Pacific time zone).
ResponsibilitiesThe Wiki System Administrator will be in charge of all technical aspects of the UBM Wiki, including the following major areas of responsibility:
Jive SBS AdministrationSystem MaintenanceOur Jive SBS is hosted by Sungard for Jive Software. The system administrator is responsible for managing and maintaining aspects of the system that are within UBM control, to ensure:
- maximum system availability and uptime
- full utilization of system capabilities
- all aspects of the administration console are configured managed appropriately
- system processes are fully documented with appropriate controls
System EvolutionLead the development of customizations to our Jive SBS instance to further meet the community's needs:
- customizing the look and feel of our application
- creating and modifying widgets to meet UBM-specific needs
- assessing the need for customizations and prioritizing projects
- managing the process of developing customizations (either in-house or contracted through Jive or other vendors)
- recruiting and leading an in-house team of volunteer developers
Technical Lead
Jive Software: Tech Support, Hosting and EngineeringPrimary technical point of contact for the UBM Wiki with Jive Software, responsible for:
- bug tracking and resolution: file and follow through on bugs with Jive, tracking them until patched
- system upgrades: assessing whether and when to upgrade, planning and communication, monitoring upgrades, and conducting and managing acceptance testing.
- feature requests and improvements: identifying, prioritizing and working with Jive to influence the evolution of the software
- speed enhancements: making the user experience throughout UBM satisfactory in terms of system response time; working with users and UBM IT to properly configure PCs and networks; working with Jive to achieve response time improvements
- security issues: following up on, identifying and implementing security improvements, and working with Jive to influence the evolution of the software
Note: Jive headquarters is in Portland, OR and so meetings often need to be conducive to Pacific Time work hours.
Interface with UBM IT Departments
Coordinate and develop effective and cooperative partnerships with all of the IT Support teams throughout UBM:
- point of contact for issues needing divisional IT support
- developing processes within each department for appropriate wiki technical support
- encourage teamwork and knowledge sharing to collectively provide a reliable user experience with the wiki throughout UBM
Manage Wiki AdministratorsLead and interface with wiki administrators across UBM:
- communicate, educate and train
- enforce compliance with wiki policies and processes
- manage account set up for new teams and acquisitions
User Technical Support and TrainingHelp people use the UBM Wiki effectively and efficiently by:
- responding to user technical inquiries and issues, offering guidance where needed
- documenting how to do things in the wiki
- conducting "how to" training sessions: in-person, on the web and recorded video training
- reporting and tracking bugs, communicating with users about status and workarounds
The Wiki System Administrator will also be the primary back-up for the Wiki Community Manager and is expected to be an engaged and vital partner in furthering the development of UBM's online community in the wiki.
Knowledge RequirementsThe successful candidate will ideally be an existing UBM employee, with an understanding of the range of UBM’s business activities, structure and culture and an ambition to progress their career further within UBM’s online businesses.
They will have general technical experience with websites (HTML, CSS) and working with web applications (database, network, apache, etc.), as well as a basic understanding of email and database systems. Ideally they will have had some exposure to or basic computer programming experience.
Current role and location matters less than a real interest in online collaboration applications, an appetite to learn and a commitment to delivering a UBM wiki that is not simply a technical platform but a tool to enable the development of a highly collaborative organization culture.
They will be energetic and excited about working with dynamic, cutting-edge collaborative technology. They will be an active user of wikis, blogs, social networking tools and other Web 2.0 technology in their professional as well as personal life. They probably have a budding reputation as a go-to technical person within their area of the business.
The individual will have excellent communication skills (written and spoken), proven experience helping others understand how to use systems, and will have successfully managed complex projects.
Some of the following experience would be helpful but is not essential:
- database creation and administration
- user interface design
- software development management
- information architecture